GuideRentals
Move-in and move-out condition
Walk the house with the tenant at move-in and again at move-out, so a deposit deduction points to a room and a date.
- Where it is
- A house › Rental › Rental › Condition
- Who can use it
- Owners and admins
A dated, room-by-room record made with the tenant present is what backs up a deposit deduction later. The Condition tab keeps one for move-in and one for move-out, side by side.
Record the move-in
- Step 1: Open Rental, then the Condition tab, and choose Record move-in. The house needs a lease first.
- Step 2: Check the Walked on date.
- Step 3: For each room, pick a Condition (Good, Normal wear, Needs cleaning, or Damaged) and type What you see.
- Step 4: Remove rooms the house doesn't have, and use Add a room for extras.
- Step 5: Add Notes: keys handed over, meter readings, smoke detectors tested.
- Step 6: Choose Save move-in.
Add photos
Take photos under Photos. Tag each with its room and set its stage to Move-in. The condition table then shows how many photos each room has.
Record the move-out
Before you end the lease, choose Record move-out and rate each room again. Tag the new photos Move-out.
A room is flagged Worse than move-in when it has gone downhill and is now Needs cleaning or Damaged. Going from Good to Normal wear is never flagged, because normal wear isn't chargeable.
Heads upRecord the move-out walk before you choose End lease. Once a lease has ended, its condition tab is no longer shown.
Where it's used
- The End lease form lists the flagged rooms while you decide what to keep from the deposit.
- The printed Deposit statement shows each flagged room at move-in and at move-out.
TipThere's a free printable version of this checklist on our site, under Move-in checklist, for a tenant signature on paper.